| CATERING CONTRACT
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DEPOSIT
A 50% estimated deposit is due at time of booking.
FINAL PAYMENT
Final Payment for your event is due 3 days prior to your event date. Payment plans and or terms are available upon request.
FINAL GUEST COUNT
Final Guest Count, not subject to reduction, is due 5 days prior to your event date(s). If you need to increase your guest count, within 5 days of your event date, we will make every effort to accommodate your request. Additional fees and charges MAY apply beyond the normal agreed upon expenses outlined within your catering workbook.
PAYMENT METHODS
All prices quoted are based on a cash/check purchase. All client's wanting to pay via MC or Visa will be assessed a non cash payment (cc processing fee) of 4% per the amount of transaction.
WASHINGTON STATE TAX
PC charges 9.4 % on all listed services within your Catering Workbook.
SERVICE CHARGE
PC Charges 18% Service Charge on every event, unless other wise indicated within your Catering Workbook. At the client's discretion, any extra tip/ or gratuity will go directly to the service staff.
TIMELINE
YOU MAY BE BILLED FOR ADDITIONAL STAFF HOURS if your event does not adhere to the agreed upon timeline contained within your Catering Workbook.
CANCELLATION BY CLIENT
All prepayments and deposits are forfeited if you, the client, cancel the event at any time. PC will apply the entire balance of your deposits and prepayments, less $500.00 towards another event occurring within 90 days of the original event date. Subject to our availability. All costs are subject to change.
CANCELLATION BY VENUE or ACTS OF GOD
All prepayments and deposits are forfeited if the event is cancelled by your venue or acts of god (i.e. fire, flood, terrorist activity) prevent PC from performing your event as agreed. PC will apply the entire balance of your deposits and prepayments, less $500.00 towards another event occurring within 90 days of the original event date. Subject to our availability. All costs are subject to change.
CANCELLATION BY PYRAMID CATERING
PC reserves the right to terminate this contract for any reason. IF PC terminates this contract over 30 days prior to your event date, all deposits and prepayments will be returned in full within 10 days. IF PC terminates this contract within 30 days prior to your event date, all deposits and prepayments will be returned in full within 10 days as well as an additional $500.00 penalty.
DAMAGE
PC assumes no responsibility for ANY damage or loss of any merchandise, alcohol, equipment, furniture, clothing or other valuables prior to, during or after the event. We will do everything possible to ensure that all of your supplies, rentals and equipment are cared for and maintained in good working order and without any damage.
I, the client, understand that by using/providing items I own or are providing or by hosting an event in my home/office, that accidents/breakage and damage may occur. I will NOT bill, charge or sue PC for any loss unless the damage or loss was caused by the willful negligent actions or conduct of PC or its employees.
PC LIABILITY
PC's only liability, for third party claims, will be for actions caused by PC and/or the negligent conduct of it's employees.
THIRD PARTY LIABILITY
PC assumes no responsibility for the conduct of guests, members and third parties hired to provide services.
INSURANCE
PC Maintains General, Automobile and Alcohol/ Liquor Liability Insurance.
ASSIGNABILITY
This contract is not assignable without the written consent of Pyramid Catering, Inc.
UNLAWFUL ACTIVITIES
The client will comply with all the laws of the United States and the State of Washington, all municipal ordinances and all lawful orders of police and fire departments, and will not do anything on the premises in violation of any laws, ordinances, rules or orders. If unlawful activities are occurring on the premises, and event is cancelled, their will be no refund of any kind from PC to client.
STORAGE
Prior approval from PC management is required for any items stored before or after an event.
BAR/ BEVERAGES
Client assumes the right to provide all or part of their bar / beverage supplies as needed. OR, PC may provide beverage service or Bar Support as indicated within your Catering Workbook in one of the following manners:
A) Client will provide all alcoholic beverages and / or non - alcoholic beverages. PC may supply soft drinks, juices, glassware, ice, mixers, garnishes and /or bar service personnel.
B) Client will arrange for a hosted bar service by an outside caterer. Minimum sales and/or possible labor charges are required for this type of service. Client will pay the outside caterer directly.
C.) Client will arrange for a no-host (cash) bar by and outside caterer. Minimum sales and/or possible labor charges are required for this type of service. Client will pay the outside caterer directly.
RENTALS
You may provide all or part of your own rental items for your event. PC will/ may give you an estimated cost/ list of rentals for your event. You may change/ cancel those items at anytime, However, certain items may incur RESTOCKING & CANCELLATION Fees. If PC is coordinating rentals, on your behalf, through a rental company ( i.e Abbey, AA , Pedersen's), you will be required to pay the rental company directly. Certain rentals may be provided by PC as listed in your Catering Workbook. Any loss or damage to ANY rentals will be billed to you after your event.
MENU/FOOD QUANTITIES
PC will prepare between 5%-10% overage based on the final number of guests we receive from you. Part of this overage is to include feeding of the staff and or vendors. You are not charged for this service. NO overage will be provided for bag/ box lunches, unless specified within your Catering Workbook.
KIDS/CHILDREN
Children under the age of 5 are not charged for catering unless client wishes to provide service/ seating for them. Kids 6- 12 are charged " HALF PRICE" on the agreed upon menu or a children's menu is being provided and that information is contained within your Catering Workbook.
LEFTOVERS
PC (or you and or your guests) may package up all leftovers that are not able to be reused by PC. You are responsible for providing appropriate containers to place leftovers into. If you do not have appropriate containers, all food will be disposed of or taken back to our kitchen. Once at our kitchen we are no longer required to give you those leftovers.
MENU COST
All menu prices are subject to change within 14 days of your event.
If a drastic change in an ingredient(s) within your menu is established you have two options.
1. -- A new cost (maintaining your present menu) will be assessed based on current market prices and you may agree to the new price.
OR
2. -- Substitute menu item(s) will be presented to you in order for you to maintain the agreed upon ( per person/platter) menu price within your Catering Workbook.
GUEST COUNT OVERAGE
You will ONLY be charged for the guaranteed number of guests served unless you have more attendee's than the guarantee AND PC was required to purchase more Food and or Beverages to accommodate you.
GUEST COUNT REDUCTION
If your final guest count is reduced 20% or more than your latest estimated guest count, your menu cost MAY increase proportionally (based on our present prices).
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